Logging in admission and assessment: what the institution keeps in its own hands
A university of applied sciences uses a purchased AI system that ranks student admissions and also raises flags during digital assessment. The logs sit in the supplier environment, which hands them over on request. The teaching organisation wonders whether that settles the matter or whether the school retains a duty of its own.
The official source remains authoritative. This is general information about obligations and not legal advice. See this object on the map
Address and citation
This object has an address of its own that is never renamed or reused. Store the identifier in your own file, not the title or the link.
- Identifier
praxikon:eu:ai-act:example:example-logging-hogeschool-aanmelding-toetsing- Payload hash (sha256)
87cc04e5994d67a08654e7bda8c7ea6eb508508cf029630e0faf71818cbd70bb
Citation line
Praxikon, "Logging in admission and assessment: what the institution keeps in its own hands", praxikon:eu:ai-act:example:example-logging-hogeschool-aanmelding-toetsing@1.0.0, dataset praxikon:sys:registry:dataset:ai-act-implementation-graph 2.1.0 (schema 1.4.0), effective_at 2026-08-08T00:00:00.000Z, known_at 2026-08-14T00:00:00.000Z, sha256 87cc04e5994d67a08654e7bda8c7ea6eb508508cf029630e0faf71818cbd70bb- Version
- 1.0.0
- Legal time (effective_at)
- 1 August 2024
- Knowledge time (known_at)
- 8 August 2026
- Closed on
- Not closed
- Topics
- examples
Review status: Placed against the official source (8 August 2026). Next check due by 4 February 2027. The check date is the knowledge date of this version; no later recheck has been recorded.
What this object links to
Every relation appears below as a path: from the source with its locator, through the conditions and exceptions of the object carrying the relation, to the consequence. A locator belongs to a statement in the data and not to a relation, so the source is the source anchor of the carrying object.
The obligation this hangs off
1 of 1 shown
The object belongs to this obligation. The source line it hangs off sits there.
Source
Official fact on this object, with its locator.
EU Artificial Intelligence Act 2024/1689
Locator: Article 12(1) and (2), Article 19(1) and Article 26(6)
praxikon:eu:ai-act:source:reg-eu-2024-1689
Open official source
Via
No condition or exception recorded on this object.
Consequence
ObligationArticle 12: logging and traceability
praxikon:eu:ai-act:obligation:article-12-logging
What this object is about
1 of 1 shown
The object is about this role. Undifferentiated: it does not follow that the duty rests on this role.
Source
Official fact on this object, with its locator.
EU Artificial Intelligence Act 2024/1689
Locator: Article 12(1) and (2), Article 19(1) and Article 26(6)
praxikon:eu:ai-act:source:reg-eu-2024-1689
Open official source
Via
No condition or exception recorded on this object.
Consequence
ActorDeployer
praxikon:eu:ai-act:actor:deployer
What this object states
Official fact
Attributable to a named primary source, with a locator. Where they differ, the official source prevails.
Article 12(1) requires a high-risk AI system to technically allow for the automatic recording of events (logs) over the lifetime of the system, and Article 12(2) ties that recording to a level of traceability appropriate to the intended purpose of the system. Article 26(6) provides that deployers keep the automatically generated logs to the extent those logs are under their control, for a period appropriate to the intended purpose, of at least six months, unless applicable Union or national law provides otherwise, in particular Union law on the protection of personal data. Article 19(1) places a corresponding retention duty on providers for the logs generated by their systems that are under their control, likewise for at least six months.
- Locator: Article 12(1) and (2), Article 19(1) and Article 26(6)praxikon:eu:ai-act:source:reg-eu-2024-1689Open official source
Our interpretation
Our own reading. It can change without the law changing, and it is not the position of a supervisory authority.
On our reading, the fact that the supplier hosts the logs does not by itself place the school outside Article 26(6): what matters is whether the logs are under its control. The Regulation does not define that notion, and on our reading server location is not decisive in itself; the question is whether you can actually and contractually dispose of those logs, and it has to be answered for each procurement. So agree at procurement that the institution can request, export and itself retain the logs for the chosen period, and record which admission and assessment events that covers. Take data protection into account at the same time, because the same provision allows other Union or national law to cap the retention period.
- Locator: Article 12(1) and (2), Article 19(1) and Article 26(6)praxikon:eu:ai-act:source:reg-eu-2024-1689Open official source
When this applies
No condition recorded on this object.
When this does not apply
No exception recorded on this object.
Referring to this object
Citation block
Copy this reference into your advice, article or file. The identifier, the version and the hash keep the statement findable later, even once the dataset has moved on.
Reference
Praxikon, "Logging in admission and assessment: what the institution keeps in its own hands", praxikon:eu:ai-act:example:example-logging-hogeschool-aanmelding-toetsing@1.0.0, dataset praxikon:sys:registry:dataset:ai-act-implementation-graph 2.1.0 (schema 1.4.0), effective_at 2024-08-01T00:00:00.000Z, known_at 2026-08-08T00:00:00.000Z, sha256 87cc04e5994d67a08654e7bda8c7ea6eb508508cf029630e0faf71818cbd70bb, https://www.praxikon.com/en/verkenner/example/example-logging-hogeschool-aanmelding-toetsing (https://www.praxikon.com/api/v1/entities?id=praxikon%3Aeu%3Aai-act%3Aexample%3Aexample-logging-hogeschool-aanmelding-toetsing&effective_at=2024-08-01&known_at=2026-08-08&lang=en, accessed 2026-08-25)
Short form
praxikon:eu:ai-act:example:example-logging-hogeschool-aanmelding-toetsing@1.0.0 (sha256 87cc04e5)
BibTeX
@misc{praxikon-eu-ai-act-example-example-logging-hogeschool-aanmelding-toetsing-1-0-0,
author = {{Praxikon}},
title = {Logging in admission and assessment: what the institution keeps in its own hands},
year = {2026},
version = {1.0.0},
number = {praxikon:eu:ai-act:example:example-logging-hogeschool-aanmelding-toetsing},
howpublished = {AI Act Change \& Evidence Graph, dataset 2.1.0, schema 1.4.0},
note = {effective_at 2024-08-01T00:00:00.000Z; known_at 2026-08-08T00:00:00.000Z; sha256 87cc04e5994d67a08654e7bda8c7ea6eb508508cf029630e0faf71818cbd70bb},
url = {https://www.praxikon.com/en/verkenner/example/example-logging-hogeschool-aanmelding-toetsing},
urldate = {2026-08-25},
language = {en}
}CSL JSON
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"id": "praxikon:eu:ai-act:example:example-logging-hogeschool-aanmelding-toetsing@1.0.0",
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"title": "Logging in admission and assessment: what the institution keeps in its own hands",
"container-title": "AI Act Change & Evidence Graph",
"publisher": "Praxikon",
"version": "1.0.0",
"number": "praxikon:eu:ai-act:example:example-logging-hogeschool-aanmelding-toetsing",
"URL": "https://www.praxikon.com/en/verkenner/example/example-logging-hogeschool-aanmelding-toetsing",
"language": "en",
"issued": {
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"note": "dataset praxikon:sys:registry:dataset:ai-act-implementation-graph 2.1.0; schema 1.4.0; effective_at 2024-08-01T00:00:00.000Z; known_at 2026-08-08T00:00:00.000Z; sha256 87cc04e5994d67a08654e7bda8c7ea6eb508508cf029630e0faf71818cbd70bb; retrieved_from https://www.praxikon.com/api/v1/entities?id=praxikon%3Aeu%3Aai-act%3Aexample%3Aexample-logging-hogeschool-aanmelding-toetsing&effective_at=2024-08-01&known_at=2026-08-08&lang=en; licence https://www.praxikon.com/nl/legal/terms"
}
]How to verify a reference later is set out in the methodology. Terms
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