Logging in task allocation at work: evidence about the system or a file on the employee
An employer deploys an AI system that handles task allocation among staff and summarises their performance for the performance review. HR wants to know what record of those outcomes has to be retained when an employee objects months later to a promotion decision.
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Address and citation
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- Identifier
praxikon:eu:ai-act:example:example-logging-taakverdeling-werkvloer- Payload hash (sha256)
be80038e3b50070a20f07e501c8a3a9c35fff975654135c454e9a4c5a9b96545
Citation line
Praxikon, "Logging in task allocation at work: evidence about the system or a file on the employee", praxikon:eu:ai-act:example:example-logging-taakverdeling-werkvloer@1.0.0, dataset praxikon:sys:registry:dataset:ai-act-implementation-graph 2.1.0 (schema 1.4.0), effective_at 2026-08-08T00:00:00.000Z, known_at 2026-08-14T00:00:00.000Z, sha256 be80038e3b50070a20f07e501c8a3a9c35fff975654135c454e9a4c5a9b96545- Version
- 1.0.0
- Legal time (effective_at)
- 1 August 2024
- Knowledge time (known_at)
- 8 August 2026
- Closed on
- Not closed
- Topics
- examples
Review status: Placed against the official source (8 August 2026). Next check due by 4 February 2027. The check date is the knowledge date of this version; no later recheck has been recorded.
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The obligation this hangs off
1 of 1 shown
The object belongs to this obligation. The source line it hangs off sits there.
Source
Official fact on this object, with its locator.
EU Artificial Intelligence Act 2024/1689
Locator: Article 12(1) and (2)(c), Article 19(1) and Article 26(5) and (6)
praxikon:eu:ai-act:source:reg-eu-2024-1689
Open official source
Via
No condition or exception recorded on this object.
Consequence
ObligationArticle 12: logging and traceability
praxikon:eu:ai-act:obligation:article-12-logging
What this object is about
1 of 1 shown
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Source
Official fact on this object, with its locator.
EU Artificial Intelligence Act 2024/1689
Locator: Article 12(1) and (2)(c), Article 19(1) and Article 26(5) and (6)
praxikon:eu:ai-act:source:reg-eu-2024-1689
Open official source
Via
No condition or exception recorded on this object.
Consequence
ActorDeployer
praxikon:eu:ai-act:actor:deployer
What this object states
Official fact
Attributable to a named primary source, with a locator. Where they differ, the official source prevails.
Article 12(1) requires high-risk AI systems to technically allow for the automatic recording of events (logs) over the lifetime of the system. Article 12(2)(c) names, as one of the purposes of those logging capabilities, monitoring the operation of the systems referred to in Article 26(5), and that paragraph obliges deployers to monitor operation on the basis of the instructions for use and, where relevant, to inform the provider in accordance with Article 72. Article 26(6) obliges deployers to keep the automatically generated logs to the extent they are under their control, for a period appropriate to the intended purpose, of at least six months, unless applicable Union or national law provides otherwise. Article 19(1) sets out a corresponding retention duty for providers, with the same six-month floor.
- Locator: Article 12(1) and (2)(c), Article 19(1) and Article 26(5) and (6)praxikon:eu:ai-act:source:reg-eu-2024-1689Open official source
Our interpretation
Our own reading. It can change without the law changing, and it is not the position of a supervisory authority.
We read Article 12(2) as putting the logging capabilities there first of all to follow risks, substantial modifications and the operation of the system, not to sharpen judgements about individual staff. Whether that statement of purpose also limits what the retained logs may later be used for is something Article 12 does not say: on our reading that limit has to come from data protection law, to which Article 26(6) itself refers. For HR a practical line follows: keep what is needed to trace an outcome and to carry out the monitoring under Article 26(5), and settle in writing beforehand whether those same files may double as a performance record. Bear in mind that the six-month floor can be shorter than the period within which an employee challenges a promotion decision; the Regulation does not govern that evidential position.
- Locator: Article 12(1) and (2)(c), Article 19(1) and Article 26(5) and (6)praxikon:eu:ai-act:source:reg-eu-2024-1689Open official source
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Reference
Praxikon, "Logging in task allocation at work: evidence about the system or a file on the employee", praxikon:eu:ai-act:example:example-logging-taakverdeling-werkvloer@1.0.0, dataset praxikon:sys:registry:dataset:ai-act-implementation-graph 2.1.0 (schema 1.4.0), effective_at 2024-08-01T00:00:00.000Z, known_at 2026-08-08T00:00:00.000Z, sha256 be80038e3b50070a20f07e501c8a3a9c35fff975654135c454e9a4c5a9b96545, https://www.praxikon.com/en/verkenner/example/example-logging-taakverdeling-werkvloer (https://www.praxikon.com/api/v1/entities?id=praxikon%3Aeu%3Aai-act%3Aexample%3Aexample-logging-taakverdeling-werkvloer&effective_at=2024-08-01&known_at=2026-08-08&lang=en, accessed 2026-08-25)
Short form
praxikon:eu:ai-act:example:example-logging-taakverdeling-werkvloer@1.0.0 (sha256 be80038e)
BibTeX
@misc{praxikon-eu-ai-act-example-example-logging-taakverdeling-werkvloer-1-0-0,
author = {{Praxikon}},
title = {Logging in task allocation at work: evidence about the system or a file on the employee},
year = {2026},
version = {1.0.0},
number = {praxikon:eu:ai-act:example:example-logging-taakverdeling-werkvloer},
howpublished = {AI Act Change \& Evidence Graph, dataset 2.1.0, schema 1.4.0},
note = {effective_at 2024-08-01T00:00:00.000Z; known_at 2026-08-08T00:00:00.000Z; sha256 be80038e3b50070a20f07e501c8a3a9c35fff975654135c454e9a4c5a9b96545},
url = {https://www.praxikon.com/en/verkenner/example/example-logging-taakverdeling-werkvloer},
urldate = {2026-08-25},
language = {en}
}CSL JSON
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