ControlUpcomingv1.0.0

Periodic check on completeness and retrievability of the retention file

The control that keeps the file complete per system, tracks the end date of the period, and ensures the documents can still be opened after a systems migration, a reorganisation or a change of supplier.

The official source remains authoritative. This is general information about obligations and not legal advice. See this object on the map

Address and citation

This object has an address of its own that is never renamed or reused. Store the identifier in your own file, not the title or the link.

Identifier: praxikon:eu:ai-act:control:article-18-retention-review
Payload hash (sha256): 2f76214c0b47f1f672820a54caf7fca4d6ccdabfc2538b98f066b1829aab06ca

Citation line

Praxikon, "Periodic check on completeness and retrievability of the retention file", praxikon:eu:ai-act:control:article-18-retention-review@1.0.0, dataset praxikon:sys:registry:dataset:ai-act-implementation-graph 2.2.0 (schema 1.5.0), effective_at 2026-08-08T00:00:00.000Z, known_at 2026-09-06T00:00:00.000Z, sha256 2f76214c0b47f1f672820a54caf7fca4d6ccdabfc2538b98f066b1829aab06ca

Version: 1.0.0
Legal time (effective_at): 27 July 2026
Knowledge time (known_at): 14 August 2026
Closed on: Not closed
Application date: 2 December 2027
Topics: control, high-risk-requirements

Review status: Editorially reviewed (14 August 2026). Next check due by 10 February 2027. The check date is the knowledge date of this version; no later recheck has been recorded.

What this object links to

Every relation appears below as a path: from the source with its locator, through the conditions and exceptions of the object carrying the relation, to the consequence. A locator belongs to a statement in the data and not to a relation, so the source is the source anchor of the carrying object.

The obligation this hangs off

1 of 1 shown

The object belongs to this obligation. The source line it hangs off sits there.

Source
This object carries no official fact of its own. The source line below sits on the obligation it hangs off; the link itself is recorded editorially.
- EU Artificial Intelligence Act 2024/1689
  Locator: Article 18(1)-(3)
  praxikon:eu:ai-act:source:reg-eu-2024-1689
  Open official source
- Digital Omnibus on AI 2026/1744
  Locator: Amended Article 113 application dates
  praxikon:eu:ai-act:source:reg-eu-2026-1744
  Open official source
Via
No condition or exception recorded on this object.
Consequence
- ObligationArticle 18: documentation keeping
  praxikon:eu:ai-act:obligation:article-18-document-retention

What this object is about

1 of 1 shown

The object is about this role. Undifferentiated: it does not follow that the duty rests on this role.

Source
This object carries no official fact of its own. The source line below sits on the obligation it hangs off; the link itself is recorded editorially.
- EU Artificial Intelligence Act 2024/1689
  Locator: Article 18(1)-(3)
  praxikon:eu:ai-act:source:reg-eu-2024-1689
  Open official source
- Digital Omnibus on AI 2026/1744
  Locator: Amended Article 113 application dates
  praxikon:eu:ai-act:source:reg-eu-2026-1744
  Open official source
Via
No condition or exception recorded on this object.
Consequence
- ActorProvider of an AI system
  praxikon:eu:ai-act:actor:provider

What points at this object

Where this control comes from

1 of 1 shown

This is what keeps compliance in place over time, periodic or event-driven.

Source
Official fact on this object, with its locator.
- EU Artificial Intelligence Act 2024/1689
  Locator: Article 18(1)-(3)
  praxikon:eu:ai-act:source:reg-eu-2024-1689
  Open official source
- Digital Omnibus on AI 2026/1744
  Locator: Amended Article 113 application dates
  praxikon:eu:ai-act:source:reg-eu-2026-1744
  Open official source
Via
- Condition | allApplies to the provider of a high-risk AI system. The period ends ten years after the system has been placed on the market or put into service.
- Condition | allWhere the provider is a financial institution subject to requirements regarding internal governance, arrangements or processes under Union financial services law, it maintains the technical documentation of point (a) as part of the documentation it already keeps under that law. That is not an exemption from the retention duty but an indication of the regime in which it is carried out for that one component. Paragraph 3 does not mention points (b) to (e).
Relation recorded on: Article 18: documentation keeping
Consequence
- ObligationArticle 18: documentation keeping
  praxikon:eu:ai-act:obligation:article-18-document-retention

When this applies

No condition recorded on this object.

When this does not apply

No exception recorded on this object.

Referring to this object

Citation block

Copy this reference into your advice, article or file. The identifier, the version and the hash keep the statement findable later, even once the dataset has moved on.

Reference

Praxikon, "Periodic check on completeness and retrievability of the retention file",
praxikon:eu:ai-act:control:article-18-retention-review@1.0.0,
dataset praxikon:sys:registry:dataset:ai-act-implementation-graph 2.2.0 (schema 1.5.0),
effective_at 2026-07-27T00:00:00.000Z, known_at 2026-08-14T00:00:00.000Z,
sha256 2f76214c0b47f1f672820a54caf7fca4d6ccdabfc2538b98f066b1829aab06ca,
https://www.praxikon.com/en/verkenner/control/article-18-retention-review
(https://www.praxikon.com/api/v1/entities?id=praxikon%3Aeu%3Aai-act%3Acontrol%3Aarticle-18-retention-review&effective_at=2026-07-27&known_at=2026-08-14&lang=en, accessed 2026-09-21)

Short form

praxikon:eu:ai-act:control:article-18-retention-review@1.0.0 (sha256 2f76214c)

BibTeX

@misc{praxikon-eu-ai-act-control-article-18-retention-review-1-0-0,
  author       = {{Praxikon}},
  title        = {Periodic check on completeness and retrievability of the retention file},
  year         = {2026},
  version      = {1.0.0},
  number       = {praxikon:eu:ai-act:control:article-18-retention-review},
  howpublished = {AI Act Change \& Evidence Graph, dataset 2.2.0, schema 1.5.0},
  note         = {effective_at 2026-07-27T00:00:00.000Z; known_at 2026-08-14T00:00:00.000Z; sha256 2f76214c0b47f1f672820a54caf7fca4d6ccdabfc2538b98f066b1829aab06ca},
  url          = {https://www.praxikon.com/en/verkenner/control/article-18-retention-review},
  urldate      = {2026-09-21},
  language     = {en}
}

CSL JSON

[
  {
    "id": "praxikon:eu:ai-act:control:article-18-retention-review@1.0.0",
    "type": "dataset",
    "title": "Periodic check on completeness and retrievability of the retention file",
    "container-title": "AI Act Change & Evidence Graph",
    "publisher": "Praxikon",
    "version": "1.0.0",
    "number": "praxikon:eu:ai-act:control:article-18-retention-review",
    "URL": "https://www.praxikon.com/en/verkenner/control/article-18-retention-review",
    "language": "en",
    "issued": {
      "date-parts": [
        [
          2026,
          8,
          14
        ]
      ]
    },
    "accessed": {
      "date-parts": [
        [
          2026,
          9,
          21
        ]
      ]
    },
    "note": "dataset praxikon:sys:registry:dataset:ai-act-implementation-graph 2.2.0; schema 1.5.0; effective_at 2026-07-27T00:00:00.000Z; known_at 2026-08-14T00:00:00.000Z; sha256 2f76214c0b47f1f672820a54caf7fca4d6ccdabfc2538b98f066b1829aab06ca; retrieved_from https://www.praxikon.com/api/v1/entities?id=praxikon%3Aeu%3Aai-act%3Acontrol%3Aarticle-18-retention-review&effective_at=2026-07-27&known_at=2026-08-14&lang=en; licence https://www.praxikon.com/nl/legal/terms"
  }
]

How to verify a reference later is set out in the methodology. Terms

For agents and integrations

This page and the machine output come from the same object and the same two time axes.

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